PDF Invoice Template
Any PDF reader
A print-ready PDF invoice that looks the same on every device. Fill it in with a PDF editor or by hand.
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Free PDF Invoice Templates
A print-ready PDF invoice that looks identical on every device, plus editable versions to create your own.
- PDF Invoice Templates
- Printable Invoice Templates
- Microsoft Word Invoice Templates
- Microsoft Excel Invoice Templates
- Google Docs Invoice Templates
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Printable and 100% Free
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Print-ready PDF invoices in five designs, plus a blank invoice and a printable invoice form. Fill them in with a PDF editor or by hand.
Every template is free, editable, and printable. Pick the format that matches the software you already use.
Classic PDF Invoice Template
Any PDF reader
A formal serif invoice as a print-ready PDF, with bank details and a signature line.
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Modern PDF Invoice Template
Any PDF reader
A blue header band and striped rows in a fixed, print-ready PDF.
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Minimal PDF Invoice Template
Any PDF reader
Black and white with no tax line. A one-minute PDF invoice for any PDF editor.
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Service PDF Invoice Template
Any PDF reader
Service date, technician, parts and labour, and a warranty note in a print-ready PDF.
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Hourly PDF Invoice Template
Any PDF reader
A week-at-a-glance timesheet invoice with one row per day, as a PDF.
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Blank PDF Invoice Template
Any PDF reader
An unbranded, print-ready blank invoice with ruled lines for handwriting.
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Invoice Form
PDF, printable
A twelve-line printable invoice form with customer and job blocks, totals, and a received-by signature.
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Free, editable, and ready to print
100% free, no hidden costs
Download any of our PDF invoice templates without creating an account or entering a card.
Fully customizable
Add your logo, change the colours, and edit every field to match your business.
Works offline
The files are yours to keep. Edit them in your own software, online or off.
PDF invoice template guide
Why PDF is the standard for sending invoices
Whatever you use to create an invoice, the file your client receives should almost always be a PDF. It opens on any phone or computer, prints exactly as designed, and cannot be changed without leaving a trace. This page gives you a ready-made PDF invoice and explains how to make your own.
Three ways to use the PDF invoice template
- Print and fill in by hand. The quickest option for on-site work. Print a few copies and keep them in the van or at the counter.
- Type into it with a PDF editor. Adobe Acrobat, Preview on a Mac, Microsoft Edge, and many free web tools let you add text boxes over the fields. Save a copy for each invoice.
- Create it in Word or Excel and export. For regular invoicing this is the best route. Fill in the Word or Excel template, then save as PDF. You get automatic totals and a fixed, professional file.
How to export an invoice to PDF
| Software | Steps |
|---|---|
| Microsoft Word / Excel | File → Save As → choose PDF as the file type. Or File → Export → Create PDF/XPS. |
| Google Docs / Sheets | File → Download → PDF document (.pdf). |
| LibreOffice / OpenOffice | File → Export as PDF. |
| Apple Pages / Numbers | File → Export To → PDF. |
| Any program | File → Print → choose Save as PDF or Microsoft Print to PDF as the printer. |
PDF invoice best practices
- Name files consistently, for example INV-0042-YourBusiness.pdf. Clients and accountants can find them instantly.
- Keep the file small. Compress your logo image before inserting it so the PDF stays under a megabyte and emails cleanly.
- Check it on a phone. Most invoices are first opened on a mobile device. Make sure the text is readable without zooming.
- Do not flatten away the text. Export from the document rather than scanning a printout, so the amounts stay searchable and accessible.
- Keep your own copy. Store every sent PDF in a folder per year or per client. Tax authorities often require records for several years.
Printing the PDF invoice
The template is designed to fit both A4 and US Letter paper. In the print dialog choose Fit to page or Scale to fit if your printer adds its own margins, and turn off headers and footers if your browser adds them. For carbon copies, print two per job and keep one.
Frequently asked questions
How do I edit a PDF invoice template?
Open it in a PDF editor such as Adobe Acrobat, Preview on a Mac, or a free online tool, and use the text tool to type into each field. Alternatively edit the Word or Excel version and export it to PDF.
Why send invoices as PDF?
A PDF keeps your layout fixed, cannot be edited by accident, opens on any device without special software, and is accepted by virtually every accounts department.
How do I save a Word or Excel invoice as a PDF?
In Word or Excel choose File, then Save As, and pick PDF as the file type. In Google Docs or Sheets choose File, Download, then PDF document.
Will the PDF invoice print on A4 and US Letter paper?
Yes. The margins are set so the template fits both sizes. Choose Fit to page in your print dialog if your printer adds extra margins.